FAQs

Requests for use of campus facilities are to be made at least seven (7) days prior to the date requested. No events can be scheduled more than six (6) months in advance.

The following priority is used for scheduling facilities:

1. First priority for the use of FPC facilities is reserved for instructional programs (e.g., classrooms, auditoriums, and other facilities which are to be used for teaching and instructional programs for credit).
2. Second priority for the use of facilities is assigned to programs sponsored and conducted by academic and administrative departments or organizations affiliated with those departments, including student organizations. 
3. Third priority for the use of facilities is assigned to all other groups outside the college.

The College reserves the right to change facility assignments or to cancel any previously scheduled facility assignments if such change or cancellation is made to meet College needs. The College is not responsible for any costs or damages suffered by a sponsoring group as a result of such change or cancellation. 

A fee for the use of college facilities will be charged as follows:

• Meeting Rooms:
  • $25 per hour; plus $50 deposit
• Auditorium:
  • $50 per hour; plus $50 deposit
  • $200 half day rate (4 hours); plus $50 deposit
  • $300 daily rate (8 hours); plus $100 deposit
• Conference Center: 
  • $75 per hour; plus $50 deposit
  • $250 half day rate (4 hours); plus $50 deposit
  • $400 daily rate (8 hours); plus $100 deposit
• Library:
  • Small functions (such as piano/voice recitals, baby/bridal showers) 
    • $75 per hour; plus $50 deposit
    • $250 half day rate (4 hours); plus $50 deposit
    • $400 daily rate (8 hours); plus $100 deposit
  • Large functions (such as wedding receptions, proms, banquets, etc.)
    • $600 for two (2) days; plus $200 deposit

All deposits will be returned after the event once the facility has been inspected and:

• the facility was properly cleaned
• there was no damage to the facility

Any changes to room reservations must be provided no later than 48 hours prior to the scheduled event. If cancellation occurs without prior notice described, there will be a $50 cancellation fee charged. No payment will incur if changes are made by FPC.

FPC is a Microsoft Office campus and does not support Apple products. Meeting room technology is not always directly adaptable to Apple products. It is highly recommended that Users visit reserved rooms prior to scheduled events to ensure technology needs are sufficient for training/presentation purposes. Users are responsible for ensuring technology (tv, projectors, sound system, laptops. tablets, wireless internet, etc.) function as planned. FPC does not offer after hour or weekend technical assistance. If an event is scheduled outside normal FPC business hours, User is responsible for technology issues. 

Fresh Ideas is the preferred catering service for any catering needs. Fresh Ideas Catering Service is requested separately from room reservations. Please contact them directly at 806-457-4200 ext. 725 or [email protected]. 

Please note: Food and drinks are not allowed in the Auditorium, on the stage, or backstage.

Yes. However, tape is the only fastener allowed for decorating in any room. No nails, tacks, etc. are allowed. Tape is NOT allowed on painted walls. 

Security personnel will open and secure reserved rooms. If special accommodations or arrangements are needed, those requests must be made in advance when booking the room. 

The User is responsible for the conduct of all persons in his/her group and for the proper care and safeguarding of College property. The User agrees to compensate the College for all damages to College property while under his/her supervision and for any lost or stolen equipment.

Possession or use of alcoholic beverages or narcotics is prohibited within building property limits including all parking lots. Possession (in car or on person) of firearms is prohibited within building property limits including all parking lots. FPC is a smoke free campus. Smoking is only allowed in designated smoking areas. Smoking includes cigarettes, cigars, and e-smoking devices.