Admissions

Student Records

In compliance with the Family Educational Rights and Privacy Act of 1974 (P. L. 93-380 Education Amendments of 1974), Frank Phillips College provides information concerning the student records maintained by the college. Student records may be collected in a variety of locations, but the Office of Enrollment Management maintains ownership of permanent records. Records may be stored electronically in a student’s virtual account, and paper copies of some records are maintained.

Review of Records

Students are entitled to review information contained in their permanent educational records. Any student who desires to review his or her record may do so upon written request to the office immediately responsible for the record. After review, students are entitled to challenge the accuracy of records through informal and formal hearings.

Hold Placed on Records

A hold is placed on a student’s records, including grades and transcripts, when the student fails to resolve financial obligations with the college. A hold will also be placed on the student’s transcript when the student fails to provide required transcripts from prior educational institutions. The hold remains in effect until all obligations have been resolved. Students may not register for classes until all holds have been resolved.

Directory Information

Under P. L. 93-380, the college is authorized to release directory information to the general public without the written consent of the student. A student may request that all or any of the general information be withheld from the public by making a written request to the Office of Educational Services by the last official day to register for a given semester. The request will apply only to the current enrollment period. The following information is considered directory information:

• Name
• Dates of Attendance
• Student Classification
• Degrees and certificates received
• Awards received, the type of award received (academic, technical, Tech-Prep or continuing education)
• Field of Study
• Enrollment Status (full-time, part-time, undergraduate, etc.)
• Name of most recent institution attended
• Current address, includes email address
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams

Release of Information

It is the intent of Frank Phillips College to comply fully with The Family Educational Rights and Privacy Act (FERPA) of 1974 which protects the privacy of educational records, establishes the rights of students to inspect and review their education records, and provides guidelines for correction of inaccurate or misleading data.

Other than directory information or legally required releases of information, the College will not permit release of educational records without the student’s written consent. The consent must be signed and dated by the student and must indicate which records are to be released, the purpose of the release, and the name of the agency to which the records will be released.

Permission Release Form

A permission release form can be filed in the office of educational services as the written consent of the release of educational records to any person or persons listed on the permission release form. The permission release form stays on the student’s record as long as the student is continuously enrolled at FPC. It becomes null and void once the student misses one long semester (fall or spring). If students would like to change the form at any time, it is their responsibility to notify the Office of Educational Services.

Request for release of student information or for additional information concerning FERPA should be directed to the Director of Enrollment Management at 806-457-4200 x 707 or [email protected].

Requesting Transcripts

In Person 
Go to the Office of Educational Services, CLC-22 (Classroom Learning Complex) and complete a Transcript Release Form. Please bring a photo ID.

Note: Individuals other than the student can order or pick up transcripts only with written permission from the student. The written authorization MUST be dated, name the person specifically that will be picking up the transcript, include the last four of the student’s SSN, name of the student, birthdate of the student, and be signed by the student.

Online
Submit the FPC Transcript Request Form.

By Fax
A completed and signed FPC Transcript Request Form.

By Mail 
Send a completed and signed FPC Transcript Request Form to the following address:

Frank Phillips College 
Admissions and Records
PO Box  5118
Borger, TX 79008-5118

By E-Mail
Send an e-mail request to [email protected] for transcripts to be mailed to another college or university. Please include name, last four of student’s SSN, birthdate, and full mailing information for transfer school.

Electronic Transmission
Electronic transcripts will be transmitted from Frank Phillips College through the Parchment service. There is a $3.00 fee for this service payable to Parchment at the time of the request. E-mail confirmation will be sent to you once your request has been processed. Click Here.

Student Portal
Request an official/unofficial transcript or view and print your unofficial transcript Click Here.

Overnight Service 
The cost is $75.00 per transcript payable by Visa, MasterCard, or Discover. 

Residency Status

To be considered Texas residents, students must clearly establish residence in Texas for the twelve months preceding their enrollment. The student is responsible for registering under the proper residence classification and for providing documentation as required. If there is any question about the right to classification as a resident of Texas, it is the student’s obligation, prior to the time of enrollment, to raise the question for official determination by the administrative staff of Frank Phillips College. Students classified as Texas residents must affirm the correctness of that classification as part of the admission procedure. If classification should change, it is the responsibility of the student to notify the Director of Enrollment Management. Failure to notify the institution constitutes a violation of the oath of residency and will result in disciplinary action.

All students must pay tuition according to their resident classification as follows:

A resident of the Borger Junior College District is a student who resides within the Borger Junior College District and is not classified as a Non-Resident of Texas as explained in this section.

A resident of Ochiltree County is a student who resides within Ochiltree County and is not classified as a Non-Resident of Texas as explained in this section.

A Non-resident (of a Taxing District) is a student that neither resides within the Borger Junior College District or Ochiltree County nor is classified as a Nonresident of Texas.

A Non-resident of Texas is a student younger than 18 years of age who does not live with his or her family and whose family resides in another state or whose family has not resided in Texas for the 12 months preceding the date of registration or a student of 18 years of age or over who resides out of state or who has not been a resident of the state 12 months after his 18th birthday or for 12 months immediately preceding the date of registration.

Residency Status

Residency rules are established by the state Legislature and governed by the Texas Higher Education Coordinating Board. Frank Phillips College is obligated to the State of Texas and the citizens of the FPC District to uphold all rules and requirements of residency for tuition purposes.

Steps for Applying for a Residency Status Change
Please be aware that as part of this process you may be asked to provide numerous pieces of documentation that you may consider to be of a personal nature. Failure to provide the requested documents may result in the rejection of your petition. Changes in tuition status are not retroactive.

• Fill out the Student Data Change Form completely (located here)